Friday, July 18, 2014

Clean Up Mac OS X Mavericks "Open With" Menu

After upgrading my OS X a few times on my MacBook Pro and because I had Parallels and Windows installed, I had a lot of extra options when right-clicking and going to "Open With >" Some of these don't exist anymore (the Windows apps in particular) and some were duplicates of different versions of apps like TextWrangler. I wanted to clean this up. So I found the way to do it on another blog post. I am summarizing it here for my own convenience:

First, open a Terminal window.

Then, paste the following command, changing "[user]" to your user name on the Mac:
/System/Library/Frameworks/CoreServices.framework/Versions/A/Frameworks/LaunchServices.framework/Versions/A/Support/lsregister -kill -r -domain local -domain system -domain [user]

If it executes with no errors, then relaunch the Finder. You should have a much cleaner "Open With >" menu.

Sunday, July 13, 2014

Digital Accountability and Transparency Act (DATA Act)

On May 9, 2014, President Barack Obama signed the Digital Accountability and Transparency Act (DATA Act), Public Law No. 113-101, which had been passed unanimously by both the House of Representatives and the Senate.

—Data Transparency Coalition (http://datacoalition.com/issues/data-act.html)

The above statement is great news for everyone in the United States who cares about efficiency and transparency in the federal government. How many pieces of legislation can you think of that were passed unanimously by both the House and the Senate, especially when they were controlled by different parties? And for the first time, the U.S. Government must have a data standard that every agency follows, making dramatic improvements in data calls by Congress and interchanges of data between agencies. There is a lot of work to be done for this enormous data strategy, architecture, and governance endeavor, but I believe it will have a fairly quick ROI and continue to improve our government's data management for many years to come.

I learned about the DATA Act when I was researching data standards earlier this year. This should have been headline news when it passed the House and Senate and when it was signed into law by the President (I was so excited, I even watched when the Senate passed it on C-SPAN!). Yet, very few people I meet have even heard of the DATA Act so far. Well, since you are reading this, count yourself among the very informed. Watch this brief video to get an overview of what the DATA Act and the Data Transparency Coalition are all about.

Wednesday, July 2, 2014

Rethinking Records Management with SharePoint: An AIIM Webinar

On May 28, 2014, I had the privilege of being the featured speaker for an AIIM webinar called “Rethinking Records Management with SharePoint”. The webinar was sponsored by Microsoft, who shared their own story of records management success with SharePoint, demonstrating that they practice what they preach. As the featured speaker, I was the independent voice from the industry and spoke on the features of SharePoint that are best for electronic records management.

Check out Microsoft's internal case study: “Microsoft Boosts Records Management with Built-in Features of Collaboration Solution

AIIM Webinar Featured Speaker Slide

If you are an AIIM professional member, you have free access to this webinar and all of the archived webinars. These are great resources, if I do say so myself!


Saturday, June 21, 2014

Types of Sites and Site Collections in SharePoint 2013

When researching the available types of sites and site collections that come standard with SharePoint 2013, I came across the TechNet page "Overview of sites and site collections in SharePoint 2013". The tables confused me a bit until I realized the rowspan of the cells in the first column was off, shifting many of the cells to the left one column (as of 6/12/2014). Actually, they just inserted empty cells, which both Firefox and Internet Explorer failed to render for me.

The proper way to do this is with "rowspan" attributes on the cells that span multiple rows. While I'm at it, the headings should use TH tags instead of TDs. These TH tags should be scoped as "col" for column. The entire header row should be wrapped in a THEAD tag. For even greater accessibility, it should use a table CAPTION instead of using a heading tag. And it's best not to put styling rules in the HTML markup.

I gave them some feedback on the page, so hopefully it gets corrected. I am including one of the tables here—but corrected in both structure and styling—for reference. I am glad they had the information available. :)

Site Templates Available in SharePoint 2013
TypeNameDescriptionAvailability
CollaborationTeam SiteA place to work together with a group of people.Site collection and site, Server and Foundation
BlogA site for a person or team to post ideas, observations, and expertise that site visitors can comment on.Site collection and site, Server and Foundation
Develop SiteA site for developers to build, test, and publish apps for Office.Site collection only, Server and Foundation
Project SiteA site for managing and collaborating on a project. This site template brings all status, communication, and artifacts relevant to the project into one place.Site collection and site, Server only
Community SiteA place where community members discuss topics of common interest. Members can browse and discover relevant content by exploring categories, sorting discussions, by popularity or by viewing only posts that have a best reply. Members gain reputation points by participating in the community, such as starting discussions and replying to them, liking posts, and specifying best replies.Site collection and site, Server only
EnterpriseDocument CenterA site to centrally manage documents in your enterprise.Site collection and site, Server only
eDiscovery CenterA site to manage the preservation, search, and export of content for legal matters and investigations.Site collection only, Server only
Records CenterThis template creates a site designed for records management. Records managers can configure the routing table to direct incoming files to specific locations. The site also lets you manage whether records can be deleted or modified after they are added to the repository.Site collection and site, Server only
Business Intelligence CenterA site for presenting Business Intelligence content.Site collection and site, Server only
Enterprise Search CenterA site focused on delivering an enterprise-wide search experience.Site collection and site, Server only
My Site HostA site used for hosting personal sites (My Sites) and the public People Profile page.Site collection only, Server only
Community PortalA site for discovering communities.Site collection only, Server only
Basic Search CenterA site focused on delivering a basic search experience. It includes a welcome page with a search box that connects users to a search results page and an advanced search page. This Search Center will not appear in navigation.Site collection and site, Server and Foundation
Visio Process RepositoryA site for viewing, sharing, and storing Visio process diagrams. It includes a versioned document library and templates for Basic Flowcharts, Cross-functional Flowcharts, and BPMN diagrams.Site collection and site, Server only
PublishingPublishing PortalA starter hierarchy for an Internet-facing site or a large intranet portal. This site can be customized easily with distinctive branding. Typically, this site has many more readers than contributors and it is used to publish web pages with approval workflows.Site collection only, Server only
Enterprise WikiA site for publishing knowledge that you capture and want to share across the enterprise.Site collection and site, Server only
Product CatalogA site for managing product catalog data that can be published to an Internet-facing site through search.Site collection only, Server only
Publishing siteA blank site for expanding your website and quickly publishing web pages. Contributors can work on draft versions of pages and publish them to make them visible to readers. The site includes document and image libraries for storing web publishing assets.Site only, Server only
Publishing Site with workflowA site for publishing web pages on a schedule by using approval workflows. It includes document and image libraries for storing web publishing assets. By default, only sites with this template can be created under this site.Site only, Server only
CustomCreate an empty site and pick a template for the site at a later time.Site collection only, Server and Foundation